Vacancy Detail

Receptionist with Administrative Duties

 

I am currently recruiting for a temporary full time receptionist with administrative duties for our Public Sector client based in Lisburn.  This will be a very busy role. Minimum 6 month contract.  Salary £10.22 per hour.  Further details below.  To apply please contact Katherine on 02890447144 or email clerical@keenanrecruitment.co.uk

 

SUMMARY OF RESPONSIBILITIES & PERSONAL DUTIES

Responsible for operation of backup switchboard:

- 180 lines outgoing; and  - 20 lines incoming.

Responsible for internal mail system:

• Sorting, filing and distribution of all mail; and
• Date stamp mail received from other locations as required.

Responsible for:

• Receiving visitors/interviewees and dealing with enquiries;
• Issuing security passes to ensure adherence to Fire Safety regulations;
• Escorting visitors to appropriate departments/interview room; and
• Updating visitor’s book.

Responsible for ordering visitor’s security passes and other office supplies.

Operation of public address system.

Maintaining Officer/staff availability sheet.

Relief Telephonist duties.

 

SECURITY SYSTEM

Activate main entrance and exit doors to Headquarters for both on site visitors and staff.

Ensure key is switched over to night service, which enables the transfer of the security system on doors to be activated by the Control Room staff outside normal office hours.

 

CLERICAL DUTIES

Send and receive e-mails as a means of communication between Reception and staff in all Fire & Rescue Service locations.

Maintain and update both internal and external record of contacts directory onto Microsoft Outlook system.

Responsible for daily completion of the Attendance Register, which records the attendances of TPG staff.

 

Keenan Recruitment is an equal opportunity employer, acting as an Employment Business on behalf of our Clients for temporary work and an Employment Agency for providing permanent employment with our Clients.

Keenan Recruitment is proudly a Corporate Member of REC - 10638 (Recruitment and Employment Confederation) adhering to all current employment legislation.

Location: Lisburn | Salary: 10.22 per | Job type: | Posted: 07/10/2021