Vacancy Detail

Office Manager

Would you describe yourself as:

• Organised
• Detailed orientated
• Finance whiz
• Multi-tasker

 

Then this could be the job for you.   Our Client is a fast paced media agency working across 4 bases in the UK and Ireland and they need an experienced Office Manager to keep everything in order.

The role focuses on ensuring smooth operation across the offices and providing up-to-date reports and information to the senior management team. Financial management/assistance is a key priority for this role, this will include assisting with invoicing and credit control.

 

Here's an idea what the role entails:

• Manage, generate and process invoices – Key role

• Resolve queries both internally and externally regarding outstanding invoices

• Collate details of disputed invoices and initiate internal queries

• Maintain contact with clients to ensure invoices are clear for payment

• Proactive management and collection of debt

• Oversee and support all administrative duties in the offices and ensure that the

offices are operating smoothly

• Management of the company inbox daily

• Arrange travel and accommodation plans when required

• Reception duties, including answering incoming calls and scheduling appointments – Following up on phone calls and contacts as appropriate

• Manage office supplies, inventory and place orders as necessary

• Book meeting rooms

• Create budgets and order office supplies

• Manage supplier relationships

• Support the HR Manager with health and safety/fire safety procedures

• Support HR Manager with onboarding and offboarding of employees

• Negotiate and manage office insurance contracts

• Organise and audit the company's systems, databases, and procedures

• Prepare weekly and monthly reports for the directors

• Provide administrative support for the directors as needed

 

EESSENTIAL CRITERIA

In order to be considered for the following role you should have the following skills and experience:

• 2+ years of office management experience

• Strong time-management and people skills, flexibility, and multitasking ability

• Experience using invoicing software such as Xero (or similar)

• Proficient user of Microsoft Excel and other MS applications

• Advanced computer skills and experience with online platforms with aptitude to

learn new software and systems

• Excellent customer service and communication skills 

• Ability to work under pressure and to deadlines

• Excellent interpersonal and communication skills

• Good negotiation skills

• Able to clearly explain financial matters

• Strong business acumen

• High attention to detail with analytical mindset

• Problem solving skills

• The ability to prioritise a workload to meet business needs

• Experience working with clients to implement effective payment plans

• Ability to produce detailed reports for management

 

About the Client:

 

We're one of the top digital advertising agencies in EMEA providing clients such as Harry Corry, Tourism Northern Ireland, BBC, The AA and many more with a fully managed service across Search, Display, Video, Paid Social advertising, SEO, e-commerce and performance creative and content. Everything we do is performance-focused and centres on driving ROI for our clients.

 

Work Pattern:

The role is part-time ideally 20-24 hours per week. Maternity cover (9months initially).

 

The position will require two office days on a Tuesday and Thursday during our business hours of 8.30 – 5pm based in Belfast.

 

Terms and Conditions:

• Working for one of the top agencies in EMEA

• Opportunity to work with a great mix of clients

• Fun, casual working environment and lots of social occasions with your co-workers

• Hybrid working model - get the best of both worlds spending time WFH and with

the team in the office

• Salary scale £24,000 - £27,000

• 33 days holiday (including 10 Public Holidays) increasing depending on length of service (or pro-rata alternative)

• A day’s additional leave on your Birthday

• Buy/sell holiday scheme and option to carry leave into the next year

• Company Private Medical Insurance

• Occupational Maternity/Paternity Entitlement

• Occupational Sickness Entitlement

• Great office space, with gym on site

• Regular company socials organised by our Team

• Prosecco time, beer fridge and complimentary soft drinks

• Complimentary caffeine and fruity snacks

• Training opportunities

• Fantastic company culture!

 

For more information on this exciting opportunity please contact Laura-Lee T: 02890021616 or email specialist@keenanrecruitment.co.uk for a confidential chat.

 

Keenan Recruitment is an equal opportunity employer, acting as an Employment Business on behalf of our Clients for temporary work and an Employment Agency for providing permanent employment with our Clients.

 

Keenan Recruitment is proudly a Corporate Member of REC - 10638 (Recruitment and Employment Confederation) adhering to all current employment legislation.

Location: Belfast | Salary: 24000 - 27000 per year | Job type: Contract | Posted: 01/06/2023